{"id":23827,"date":"2011-08-26T07:59:05","date_gmt":"2011-08-26T12:59:05","guid":{"rendered":"https:\/\/www.pcmatic.com\/blog\/?p=23827"},"modified":"2011-08-26T07:59:05","modified_gmt":"2011-08-26T12:59:05","slug":"powerpoint-tips-are-powerpoint-handouts-a-waste","status":"publish","type":"post","link":"https:\/\/www.pcmatic.com\/blog\/powerpoint-tips-are-powerpoint-handouts-a-waste\/","title":{"rendered":"PowerPoint Tips: Are PowerPoint Handouts a Waste?"},"content":{"rendered":"

Should you give out handouts? If so, what kind and when?<\/p>\n

I\u2019ve read a lot of answers to these questions, but the more I think about it, the more I realize that there is no one answer that fits all situations.<\/p>\n

It\u2019s clear to me that you shouldn\u2019t provide just a print out of the slides. If you\u2019re using the Tell \u2018n\u2019 ShowSM Method, you won\u2019t have a lot of what you say on the slides, so images of the slides won\u2019t help people much later. An exception would be a handout with lots of space for people to take notes next to each slide. Then, they can write down what you\u2019re saying.<\/p>\n

Let\u2019s discuss several situations and see what might work best in each situation. I invite your comments on this topic.<\/p>\n

In-house business presentation<\/h3>\n

You\u2019re giving an in-house presentation to get approval for a proposal or report on a project. Let\u2019s take a couple of scenarios:<\/p>\n

Your presentation doesn\u2019t have any technical data: I don\u2019t see the need for a handout in this situation, but if you want to use one, give it out after the presentation, making sure that your talking points are included\u2013not just the slides.
\nYour presentation has technical data that your audience needs to read for the presentation to be a success: Create handouts that contain just the data your audience needs to look at up close. Give them out when they first need to see them.
\nWhile some people recommend giving out handouts at the beginning of the presentation, my experience, both as a presenter and as a member of the audience, is that this usually is disastrous. Why? Because people read the handouts while you\u2019re speaking and don\u2019t listen to you. Some people say that if the audience is motivated enough to listen, they will. Maybe that was true once, but in this multitasking age, few people have the attention control to not read the handouts.<\/p>\n

Others say that if the audience isn\u2019t listening to you, you aren\u2019t interesting enough. I think that\u2019s a high expectation for you, as a presenter, in an every day business setting.<\/p>\n

Sales presentation<\/h3>\n

If possible, I would try to give your potential customers the handout after the presentation. Again, an exception would be if you need to present detailed data or specifications. However, if they ask for the handout in advance, you can\u2019t very well say no, so I would just ask for their attention. A sales presentation should definitely be engaging enough to maintain your audience\u2019s attention. You could provide two handouts\u2013one with just the data for during the presentation and another as a leave-behind.<\/p>\n

<\/br><\/p>\n

Article continued here<\/a><\/b><\/h3>\n

This excerpt is shared with permission from ellenfinkelstein.com.<\/p>\n","protected":false},"excerpt":{"rendered":"

\"\"<\/p>\n

Presentation handouts: Yes or no, what kind, and when?<\/p>\n","protected":false},"author":26,"featured_media":66012,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center 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